- Interview Form (Green Sheet)
- Employment Period
- Award Amount
- How Many Hours Can I Work Per Week
- How Will I Get Paid / Pay Rate
- FWS Earnings
- Student's Responsibilities
Students who have secured FWS employment must come to the Financial Aid Office to receive a FWS Interview Form (available first class day each semester). This form provides employment information and must be filled out completely by student and employer before actual work begins.
FWS is available during the Fall, Spring and Summer semesters. FWS students are eligible to work beginning with the first day of class through the last day of final exams.
Students who withdraw or drop below half time enrollment (6 credit hours) from the university are no longer eligible for FWS, therefore, must terminate their employment immediately.
FWS award is a part of a student’s total financial aid package. Award amounts vary depending on financial need and other aid received (grants, loans, scholarships). The amount shown on the award notification ($2466 to $3944 per year) is the maximum amount a student can earn.
The FWS Interview Form will indicate how many hours a student can work (generally 10 to16 hours per week). This is based on the student's FWS award amount.
Federal Work-Study funds will not be available at the beginning of the semester for payment of fees. FWS earnings are paid via direct deposit to the student twice per month for hours actually worked. Students are paid at the federal minimum wage rate of $7.25/hour.
What happens if I exhaust my FWS before the semester ends.?
It is important for students to comply with the number of hours indicated on the Interview form to prevent exhausting their FWS before the semester ends. It is the responsibility of the student and the employer to monitor their FWS earnings used. Students cannot earn more than their FWS award. Students who exhaust their FWS award before the semester ends will need to stop working. Employers will not be able to continue to employ a student under the FWS program once their FWS is exhausted. The student will not be allowed to work on the FWS program until the next semester in which FWS is awarded.
What happens if I do not use all my FWS before the semester ends.?
FWS money not used before the end of the semester is not transferable or refundable. FWS funds that are unused do not carry over to the next semester or aid year. These funds may be reallocated to other students who are eligible to participate in the FWS program.
Each student who accepts a Federal Work-Study (FWS) Award should:
- Reapply for FWS each year, if interested, by April 1.
- Secure interviews for placement as outlined on the award notification.
- Report to interviews properly attired and prepared for any orientation or testing that may be required.
- Complete payroll forms including federal and state withholding forms & Form I-9 along with required identification documents. Submit these forms and documents to employer before beginning work.
- Be a dependable and prompt employee, work assigned work schedule and report absences in advance when possible. If you are unable to report to work, contact your employer immediately with an explanation.
- Work no more than the number of hours specified for each week to insure that the “Maximum Gross Earnings” is not exceeded.
- Terminate your employment immediately upon withdrawal from the University.
- Notify employer within two weeks of your intention to terminate your employment.
- Do not expect to be able to study during work hours.
- Make every effort to perform assignments in a satisfactory manner. Failure to perform satisfactorily may result in your termination. Under these circumstances, the Student Financial Aid Department is not obligated to find the student other employment.
- Review job responsibilities and expectations.
- Establish a work schedule that does not conflict with his/her class schedule
- Ensure that all necessary paperwork for FWS is complete and that this form is returned to the FWS office.
- Student employees are required to complete time sheets on a daily basis and submit them at the specified time to the appropriate staff (supervisor).
- Student employees are required to comply with office rules that apply to all employees such as reporting on time, taking only allowed periods for breaks, etc
- Student employees are required to enroll for and maintain at least 6 credit hours during the semester. Students should inform their employers of their failure to maintain the required enrollment levels.
- Student employees must inform employers of any changes in their FWS award